Go Paperless: Boosting Productivity & Efficiency with Electronic Records
23-25 July, 2025 Speke Resort Munyonyo, Albert Hall, Kampala – Uganda
A Practical 3-day Workshop on Electronic Document and Records Management
Day One
On Day One, participants will explore the strategic importance of records digitisation through the NSSF Uganda case study and real-world business insights. They will gain practical knowledge on the value addition of digitisation, learn from real experiences in records management, and be introduced to EDRM systems, covering key features, benefits, challenges, and compliance essentials. The day will close with strategies for optimising the records lifecycle to drive operational excellence.
Day Two
On Day Two, participants will dive into the fundamentals of metadata and classification, learning how to boost records management efficiency through effective taxonomies and schemes, followed by a practical session on building a classification framework. They will explore the role of automation in EDRM, streamlining workflows, enhancing classification, and improving retrieval processes. The sessions will also focus on security and access control, highlighting best practices for protecting data integrity and enabling role-based access management. Participants will gain insights into IT requirements for a successful EDRMS, address integration and interoperability challenges, and discover the latest trends shaping the future of records management, from data analytics to virtual tools and emerging innovations.
Day Three
Participants will visit the National Social Security Fund (NSSF) to see firsthand how EDRMS drives operational efficiency and digital transformation. Through live demonstrations, site tours, and expert interactions, you'll witness the full records management lifecycle in action, from digitisation to secure archiving, and gain practical insights to apply within your organisations.
Featured Speakers & Presenters
Patrick M. Ayota
Managing Director
NSSF Uganda
Milton Owor
Chief People and Culture Officer
NSSF Uganda
Jody Butterworth
Lead Curator for the Endangered Archives Programme
British Library
Jaffrey Mudeizi
Consultant
COPINTAR, Kenya
Tony Olang
Head of Data Centre, Digitisation & Archival Services
CPF Financial Services Limited
Shmil Walder
Co-Founder & CTO
Artis Multimedia Limited
Winny Nekesa Akullo
Records Manager
NSSF Uganda
Book Your Ticket Now
$500 (Ugandans) $1,000 International Delegates
This isn't just a workshop, it's your gateway to the future of records management. Connect with industry leaders worldwide, experience cutting-edge systems in action, and gain actionable insights you can implement immediately. With limited seating available, secure your place at the forefront of records management innovation today. The training fees exclude accommodation, air travel, and related expenses. For more information, please call +256702422047 or +256772312188 or email edrmworkshop@nssfug.org.
Agenda
A first look at what’s coming. Find out when to pick up your badge and attend sessions.
DAY 1
Wednesday
23rd July 2025
8:00 am
Arrival and Registration of Participants
8:30 am
Welcome Remarks & Overview of the program
8:40 am
Keynote Address
9:10 am
Strategic Importance of Records Digitisation - NSSF Case
10:10 am
Group Photo Session
10:20 am
Tea/Coffee Break: Networking & Refreshment
11:00 am
Records digitisation value addition to the Business
11:30 am
Panel Discussion: Experiences in RM Digitisation Q & A
1:00 pm
Networking Lunch Break
2:00 pm
Introduction to EDRM: Unpacking features, benefits, challenges, and compliance for modern records management
3:00 pm
EDRM lifecycle management: Optimising records creation, retention & disposal, and archiving for operational excellence.
DAY 2
Thursday
24th July 2025
8:00 am
Day 1 recap & registration
8:30 am
Metadata and Classification: Records management efficiency with effective taxonomies and schemes.
10:45 am
Tea/Coffee Break: Networking & Refreshment
4:00 pm
Automation in EDRM: Streamlining workflows, enhancing classification, and optimising retrieval efficiency
12:00 pm
Security and Access Control: Safeguarding data integrity, confidentiality, and enabling role-based digital rights management
12:30 pm
IT Requirements for an EDRMS
1:00 pm
Networking Lunch Break
2:00 pm
Sponsors’ Presentations
2:30 pm
Integration and Interoperability: Connecting EDRM with enterprise systems and overcoming integration challenges
3:30 pm
Trends in EDRM: Harnessing data analytics, virtual tools, and future innovations in EDRM
4:00 pm
Practical steps to starting the digitisation journey
DAY 3
FRIDAY
25th July 2025
8:30 am
Day 2 recap & registration
9:00 am
Field visit to NSSF Uganda
12:30 pm
Closing ceremony & issuing of certificates
1:00 pm
Networking Lunch Break
2:00 pm
Experience Uganda Tour - Optional
4:30 pm
BBQ Dinner & Closing Ceremony
Boosting Productivity & Efficiency
Explore the practical aspects of Electronic Document and Records Management Systems, from their features and compliance requirements to the best practices for managing records throughout their lifecycle.
Introduction to EDRM
Unpack the essential features of modern records management solutions, understand the key benefits they bring to organisations, and explore common challenges faced during implementation.
Automation in EDRM
Learn how to leverage automation within Electronic Document and Records Management Systems to streamline workflows, enhance document classification, and optimise retrieval processes.
Strategic Importance of Records Digitisation
Learn how shifting from paper-based to digital systems not only improves efficiency and accessibility but also supports better decision-making, enhanced compliance, and reduced operational costs.
EDRM Lifecycle Management
Gain practical insights into optimising the full lifecycle of records management, from creation and retention to disposal and archiving. You’ll learn how to implement efficient processes for each stage, ensuring that records are properly created, maintained, and disposed of in compliance with organisational and legal requirements.
Security and Access Control
Learn how to implement robust security measures and access controls within an EDRMS to protect sensitive records from unauthorised access or tampering. The training will cover role-based digital rights management, ensuring that the right people have access to the right information while maintaining strict security protocols.
Integration and Interoperability
Learn strategies for overcoming integration challenges, ensuring that records management systems work harmoniously with other business applications like CRM, ERP, and document management systems.
Become a Sponsor
Choose from Bronze, Silver, or Gold sponsorship levels to showcase your brand, connect directly with decision-makers, and amplify your visibility. Packages offer prime exposure through our workshop website, event materials, and an on-site exhibition booth, with increasing benefits like complimentary registrations, product displays, and exclusive session sponsorship opportunities. Partner with us and put your brand at the centre of the conversation, shaping the future of records management.
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