Go Paperless: Boosting Productivity & Efficiency with Electronic Records
23-25 July, 2025 Speke Resort Munyonyo, Albert Hall, Kampala – Uganda
A Practical 3-day Workshop on Electronic Document and Records Management
Day One
On Day One, participants will explore the strategic importance of records digitisation through the NSSF Uganda case study and real-world business insights. They will gain practical knowledge on the value addition of digitisation, learn from real experiences in records management, and be introduced to EDRM systems, covering key features, benefits, challenges, and compliance essentials. The day will close with strategies for optimising the records lifecycle to drive operational excellence.
Day Two
On Day Two, participants will dive into the fundamentals of metadata and classification, learning how to boost records management efficiency through effective taxonomies and schemes, followed by a practical session on building a classification framework. They will explore the role of automation in EDRM, streamlining workflows, enhancing classification, and improving retrieval processes. The sessions will also focus on security and access control, highlighting best practices for protecting data integrity and enabling role-based access management. Participants will gain insights into IT requirements for a successful EDRMS, address integration and interoperability challenges, and discover the latest trends shaping the future of records management, from data analytics to virtual tools and emerging innovations.
Day Three
Participants will visit the National Social Security Fund (NSSF) to see firsthand how EDRMS drives operational efficiency and digital transformation. Through live demonstrations, site tours, and expert interactions, you'll witness the full records management lifecycle in action, from digitisation to secure archiving, and gain practical insights to apply within your organisations.
Featured Speakers & Presenters
Patrick M. Ayota
Managing Director
NSSF Uganda
Milton Owor
Chief People and Culture Officer
NSSF Uganda
Jody Butterworth
Lead Curator for the Endangered Archives Programme
British Library
Jaffrey Mudeizi
Consultant
COPINTAR, Kenya
Tony Olang
Head of Data Centre, Digitisation & Archival Services
CPF Financial Services Limited
Shmil Walder
Co-Founder & CTO
Artis Multimedia Limited
Winny Nekesa Akullo
Records Manager
NSSF Uganda
Book Your Ticket Now
$500 (Ugandans) $1,000 International Delegates
This isn't just a workshop, it's your gateway to the future of records management. Connect with industry leaders worldwide, experience cutting-edge systems in action, and gain actionable insights you can implement immediately. With limited seating available, secure your place at the forefront of records management innovation today. The training fees exclude accommodation, air travel, and related expenses. For more information, please call +256702422047 or +256772312188 or email edrmworkshop@nssfug.org.
Agenda
A first look at what’s coming. Find out when to pick up your badge and attend sessions.
DAY 1
Wednesday
23rd July 2025
8:00 am
Arrival and Registration of Participants
8:30 am
Welcome Remarks & Overview of the program
8:40 am
Keynote Address
9:10 am
Official Opening of the Workshop
9:30 am
Practical Steps to Digitisation
10:10 am
Group Photo Session
10:20 am
Tea/Coffee Break: Networking & Refreshment
11:00 am
Overview of EDRMS (Key components and features, benefits, challenges etc)
12:00 pm
Legal Considerations and Compliance in Records Management
1:00 pm
Networking Lunch Break
2:00 pm
EDRMS Financial Value for the Business
2:30 pm
Working Group Session
4:30 pm
Tea/Coffee Break
6:00 pm
BBQ Dinner
DAY 2
Thursday
24th July 2025
8:00 am
Registration of participants
8:30 am
EDRM life cycle management (Records Creation & Capture, Retention & Disposal schedules and Archiving &Preservation)
9:30 am
Metadata and Classification (Importance of metadata in RM, Taxonomies & classification schemes) Practical session: creating a classification framework)
9:45 am
Trends in EDRM Data Analytics, and Virtual tools for better decision making, AI, Future directions in EDRM
10:15 am
Tea/Coffee Break: Networking & Refreshment
11:10 am
Automation in EDRMS (Workflows, analysis, optimisation, classification, and retrieval)
12:00 pm
Security and Access Control (Ensuring data integrity and confidentiality, role-based access, and digital rights management)
12:30 pm
IT Requirements for an EDRMS
1:00 pm
Networking Lunch Break
3:00 pm
Field visit to NSSF
DAY 3
FRIDAY
25th July 2025
8:30 am
Registration of participants
9:00 am
Sponsors’ presentation
10:30 am
Collaboration and funding opportunities
10:15 am
Recap/Takeaways
10:45 am
Tea/Coffee Break
10:30 am
Integration and Interoperability (Connecting EDRM systems with other enterprise tools and overcoming integration challenges)
11:00 am
Working Group Planning Session Group presentations
12:30 pm
General Q & A
12:45 pm
Closing Remarks
1:15 pm
Networking Lunch Break/Departure
Boosting Productivity & Efficiency
Explore the practical aspects of Electronic Document and Records Management Systems, from their features and compliance requirements to the best practices for managing records throughout their lifecycle.
Introduction to EDRM
Unpack the essential features of modern records management solutions, understand the key benefits they bring to organisations, and explore common challenges faced during implementation.
Automation in EDRM
Learn how to leverage automation within Electronic Document and Records Management Systems to streamline workflows, enhance document classification, and optimise retrieval processes.
Strategic Importance of Records Digitisation
Learn how shifting from paper-based to digital systems not only improves efficiency and accessibility but also supports better decision-making, enhanced compliance, and reduced operational costs.
EDRM Lifecycle Management
Gain practical insights into optimising the full lifecycle of records management, from creation and retention to disposal and archiving. You’ll learn how to implement efficient processes for each stage, ensuring that records are properly created, maintained, and disposed of in compliance with organisational and legal requirements.
Security and Access Control
Learn how to implement robust security measures and access controls within an EDRMS to protect sensitive records from unauthorised access or tampering. The training will cover role-based digital rights management, ensuring that the right people have access to the right information while maintaining strict security protocols.
Integration and Interoperability
Learn strategies for overcoming integration challenges, ensuring that records management systems work harmoniously with other business applications like CRM, ERP, and document management systems.
Become a Sponsor
Choose from Bronze, Silver, or Gold sponsorship levels to showcase your brand, connect directly with decision-makers, and amplify your visibility. Packages offer prime exposure through our workshop website, event materials, and an on-site exhibition booth, with increasing benefits like complimentary registrations, product displays, and exclusive session sponsorship opportunities. Partner with us and put your brand at the centre of the conversation, shaping the future of records management.
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